Imagine that you go on vacation for a month and do not want that, when you return, you have 1,000 emails waiting for you in your inbox. Fortunately, we can avoid it. Gmail does not allow you as such to pause temporarily the arrival of new messages in your mail but you can have specific extensions that will add these functions to you. You can pause email or mute Gmail for a few hours (if you are going to take a nap, if you are going to sleep, if you are on vacation) and we will explain how to do it step by step.
Whether you want to pause the arrival of new emails or if you want to silence notifications in Gmail, so you can do it step by step on the web from the browser or from the mobile application. You cannot use it natively in Gmail but you can use some extensions that allow us to pause, block input, etc.
Pause the arrival of new emails
Free Pause Gmail
The Free Pause Gmail extension, which as its name suggests, is an extension developed to add to Google’s mail service the option of being able to temporarily pause the entry of new messages in our mailbox.
In this way, when we are overwhelmed or stressed with something on our PC, we can pause the arrival of emails to avoid distractions and increased stress. To do this, the first thing we have to do is go to the Chrome Web Store and add Free Pause Gmail to our Google Chrome browser. It is a free extension at no cost and will be added to the browser as part of its functions. When you get tired, there is always time to eliminate it.
Once you have installed the extension, it will ask you to create an account and accept the options to add the extension to our email in Google Chrome.
When you have created the account, you will see a new button appear in the menu on the left. Under the Gmail’s usual “Compose” button now a button appears with a pause symbol and an inscription: Pause Inbox. It will appear as soon as you have downloaded and installed the Free Pause Gmail extension for Chrome.
Tap on “Free Pause” on the corresponding button. A window will automatically appear asking how long we want to pause the arrival of emails: five minutes, 10 minutes, 15 minutes, 30 minutes, one hour, two hours, five hours, ten hours, or for 24 hours total. You just have to choose the time you want and confirm with the blue “Pause” button.
What about emails that don’t reach us during that time? They will come to us later. They do not disappear forever but the emails will end up reaching our mailbox but this tool allows us to avoid distractions for a specific time if you need two hours to concentrate or simply if you are cleaning the Gmail mailbox and you need nothing else to arrive in that time until get it completely clean.
Another extension that allows us the same is Inbox Pause from Boomerang Gmail. It allows you to eliminate interruptions so that you can focus on what you want for a while. The advantage is that it allows us to send an automatic response during the pause period that will notify that person that you are not available at that moment. It is also more complete than Free Pause because it allows us to manage specific sections in which we will not be able to answer. For example, at lunchtime if you want no emails to arrive during this time. Add it as an extension to Gmail in Google Chrome and not only does it give us the possibility to pause the messages, but you also have many other options available.
You can pause it for an hour, two hours, or four hours. It also allows you to choose the specific time or the specific time you want the emails to be paused. You will be able to concentrate. In addition, it also allows you to send an email now and schedule it to send later or follow up for a specified period of time so that it is automatically remembered if no one responds.
Mute in Gmail
You can mute messages that don’t interest you. It is simple and neither the notifications nor the email will appear. What it does is it silences messages that are not of your interest and that come to us regularly. Campaigns, newsletters, notifications …
- Open the email you want
- Mark the email you want in the check on the left side
- Go to the three dots at the top of the screen
- A drop-down menu will open
- Choose the option “Mute”
Delete notifications on mobile
Another alternative option is to silence Gmail notifications on your mobile or tablet. This will not stop emails from arriving or temporarily pause the arrival of emails. This will not prevent emails from arriving but it will notifications bother you and it is especially useful in the case of advertising or spam emails that always arrive first thing in the morning or late at night, service newsletters or stores where you have ever bought and that send you advertising messages.
The steps to mute notifications are as follows:
- Open the Gmail application on your mobile phone
- Tap on the upper left, on the three lines
- Scroll to the bottom of the page and open Settings
- All the accounts you have registered with Google will appear
- Choose the one you are going to configure
- Your account settings will open
- Find “Notifications”
- Choose between the three options: All / High Priority Only / None
You can choose to receive notifications from one account but not from the others, for example. This will allow you to choose which emails you receive notice and which you do not, depends on if you have multiple emails of Google in the application and you have one of them for unimportant messages or for advertising, for example. In that case, it is especially useful.
You can also disable all email notifications in your email directly from the Gmail app. This is useful if you want to deactivate it during a specific time, for a couple of hours, during a day, on vacation.
- Press and hold the Gmail app icon
- Open the information section in the app
- Tap on notifications and open the dropdown
- Look for the section “Enable notifications”
- Turn off the switch
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